This technique can also reduce performance as all the database objects are sent across the network. This option might work for you if only a few people are expected to use the database at the same time and users don’t need to customize the design of the database.
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To share a database by using a shared folder: #Devonthink pro and onedrive fullīut this method is less secure than other methods of sharing a database, because each user has a full copy of the database file, increasing the risk of unauthorized access.
In a home or small business environment, share a folder with specific people.
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#Devonthink pro and onedrive windowsįor more information, see File sharing over a network in Windows 10. Make sure that Access is set to open in shared mode on all of the users' computers. This is the default setting, but you should check to be sure - if a user opens the database in exclusive mode, it will interfere with data availability. Start Access and under File, click Options. In the Access Options box, click Client Settings. In the Advanced section, under Default open mode, select Shared, click OK, and then exit Access.Ĭopy the database file to the shared folder.
After you copy the file, make sure that the file attributes are set to allow read/write access to the database file. Users must have read/write access to use the database. On each user's computer, create a shortcut to the database file. For more information, see Create a desktop shortcut for an Office program or file. This is a good choice if you do not have a SharePoint site or a database server. You can share a split database over a Local Area Network (LAN). When you split a database, you reorganize it into two files - a back-end database that contains the data tables, and a front-end database that contains all the other database objects such as queries, forms, and reports. The benefits of splitting a database include the following: Each user interacts with the data by using a local copy of the front-end database. Improved performance Only the data is shared across the network not the tables, queries, forms, reports, macros and modules. Greater availability Database transactions such as record edits are completed more quickly.Įnhanced security Users access the back-end database through linked tables it is less likely that intruders can obtain unauthorized access to the data via the front-end database.
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